Automation Department

Automation

Automation Department is responsible for developing and maintaining all
automation systems in university. Being established in September 2016, it
controls academic and administrative related systems in one place.
Department mission is MAKE DIGITAL SDU. Current subdivisions are 
UNIPORT, DMS and Dashboard team.

About UNIPORT

Our Enterprise Software System is in use in 5 different countries (Azerbaijan,
Romania, Kazakhstan, Kyrgyzstan and Nigeria). System consists of 7 main
Desktop Applications with many sub modules inside and 2 Web Portals 
which provide all academic processes inside. All desktop applications and
web portals use the same platform.

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Desktop Applications

Student Registration

SR

Used to enter detailed information about Students and integrated with Student cabinet in the student portal.

Card System

Security post control

Used by Security Posts to see and check Students info on entry and exits to the university campus

Student Information System

SIS

Used to manage all academic processes by the Student Affairs Department

Accounting

Accounting

Used to manage financial processes such as department fees, annual fees of Students, payments, charges and discounts

Human Resources

HR

Used to enter detailed information about all personnel and integrated with personnel CV in the personnel portal

Reporting

Reporting

Used to get any kind of reports from the System in excel format

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About DMS

Document Management System (DMS) launched in SDU on 1 June, 2017.
Software was purchased from Bimser Company. Our system is used in huge companies like DHL, Renault, DeFacto, Ford, Koton, Zara, Nissan, 3M. System consists of the modules Workflow Module, Document /
Records Management Module, Capture Module and Dashboard Module.

DMS Processes

About Dashboard

Dashboard Module in DMS enables visualization and creation of analysis
screens through data generated by the flows managed within the system
through database queries and widgets. Dashboard creates visualized
reports based on a module in the DMS system. Currently, 14 dashboard 
reports in use. They are for HR, Academic, Accounting, Student Affairs departments. We are planning to use tableau and Power BI platforms to
make attractive interface. 

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FAQ

Go to University portal.
1. Press to Can’t access my account
2. Enter “ID Number” for students OR “name.surname”  for staff members.
3. Press to Continue.

As a logined account, go to settings -> password -> Management password.

Go to  https://password.sdu.edu.kz 

Note that Moodle, wifi, DMS, Office 365 use the same password. So changes in one, affect to another. 

Go ot the dms.sdu.edu.kz webpage and write your login and password
Video: https://www.youtube.com/watch?v=FQ7RZcoNW8M

You can add delegation from Delegations -> Given Delegations + -> (choose Delegation Type) Full Delegation -> Delegate To (choose person) and you can give permissions like Can Start A Process, Full Control, Can Approve A Process Video: https://www.youtube.com/watch?v=GUTlSWxCKY8

No. Close one of them or press the “Remove protection” button on the top.

 1. DMS system sends approval notification to your personal email.
2. At the Startup page please see the Approvals section or Approvals icon on the top menu with a counter.
3. Go to My processes -> Approvals section.

You can see the given delegation from Delegations and click the Name Surname of the person who delegates to you processes.

Video: https://www.youtube.com/watch?v=rRFCq874pfA

You can see Report of your processes from My Process Report, and you can export filtered data to Excel format.

Video: https://www.youtube.com/watch?v=X1iTpwzbWO0

You can see your processes from My Processes, and choose types, like Draft, History etc.

Video: https://www.youtube.com/watch?v=z0MoA3LFUIc

Click to the edit in Dashboard and add profile, then add boxes which you need and manage them.

Video: https://www.youtube.com/watch?v=3awP_qd3AcY

Click to the start a process in the web site window.

Video: https://www.youtube.com/watch?v=nxkWbcUSl7Y

 Go to Reports -> My Process report -> Press “Filter” button.

Drafts are processes which have been started but not sent yet. Go to My processes -> Drafts. Remember the system cleans all drafts every Monday!

  1. Go to Reports -> My process report. Press the filter button. 2. Go to My processes -> History. Sort by selecting type: “Approvals / Notifications /Send items”

Automation Department Staff

Uniport team

Department Director

IT Analyst

Solution Architect
Oracle Developer

Backend Developer

Backend Developer

DMS team

DMS Analyst

DMS Analyst

Dashboard Analyst

Student assistants

Backend assistant

Backend assistant

Frontend assistant

Submit ticket to portal: https://helpdesk.sdu.edu.kz/index.php?=add
Email address: uniport@sdu.edu.kz

Support talented students

This program is for outstanding students regardless of their welfare. Eligible students have to demonstrate outstanding academic and social achievements. This program is designed to foster professional and personal development of students by giving full or partial grants or providing dormitory. In order to keep the grant during the whole period of its validity the recipient has to meet certain minimum GPA each semester.

Support the faculty (professors)

1. Support Research Internship Program. Faculty members develop academic curriculum and research at the University. Within the framework of this program SDU provides faculty members with the opportunities to do research abroad. Your donations will cover flight expenses, accommodation and monthly salary from 6 months up to 1 year. SDU also invites professors from abroad to share their knowledge and experience with local faculty and students.
2. Support “Zhas maman” Program. “Zhas maman” program is aimed at developing university human capital by selecting the best SDU graduates and helping them start their academic career as teaching assistants. Young specialists are encouraged to do PhD abroad and get rich research experience from prestigious universities. Teaching assistants are provided with scholarships and professional advise from the faculty.

Support the University

SDU campus is a central place for students educational and recreational activities. University aims to renew its basic infrastructure by building new facilities and substantially renovating existing ones. This includes buildings, roads, utilities, grounds and landscaping, student housing, and information technology resources needed to fully support the University mission. Maintaining up-to-date library resources and research facilities, equipment, and technological tools are also important.

FAQ

Question? Contact us! infomatrix@sdu.edu.kz

Since Infomatrix Asia is an international project competition and current lingua franca is English language, we decided that everything(documentation, presentation, submission) will be in English.

Starting from this year, participation doesn’t give opportunity get max at ENT.

All participants who study at secondary school must participate with their supervisors. Due to the security concerns of the participants.

Mail to infomatrx@sdu.edu.kz (Only technical questions)

Look carefully at category requirements, but common thing is: great presentation, clear documentation, completed project, short video demonstrating your knowledge of English Participants from Kazakhstan should have participated on regional, city, republic project competitions before.

Infomatrix Asia is an independent competition. Therefore, you are free to submit your project to any other competitions.

The participation fee is a required fixed cost that covers: transportation, medals, t-shirts, certificates, food, lodging and so on…

Accomodation

We are inviting participants to stay in our comfortable and modern “Student House” located on the territory of SDU.

The student house of Suleyman Demirel University offers students not only accommodation and meals on the territory of the Smart Campus during their studies, but also the opportunity to improve their social skills and strengthen international relationships.

Do you need help? Contact us!  infomatrix@sdu.edu.kz

Бонус ұпай қалай жинауға болады?

Қатысушылардың Instagram желісіндегі парақшасында SPT олимпиадасы туралы қызықты әрі креатив пост жариялау арқылы 1-ден 5-ке дейін бонус ұпайға ие болу мүмкіндігі бар. Пост сурет, мәтін немесе видео сияқты кез келген форматта бола алады.

Шығармашылық шектеу жоқ, қиялыңа ерік бер!
Арманыңды жаз, әңгіме құрастыр, видео түсір, достарыңа мотивация бер,  оларды да қатысуға шақыр!

Бұл – тіпті қосымша 0,5 ұпайдың грант иесі атануда шешуші рөл атқара алатын тұсы. Сондықтан мұндай тамаша мүмкіндікті міндетті түрде пайдалануға кеңес береміз.

Шарттары:

  • Қызықты және креативті пост жариялау (мәтін 50 cөзден кем емес, қатысышының өз атынан жазылады)
  • Cуретте @sdukz белгілеу (tag)
  • Хэштег – #spt2020 #sdukz
  • Пост соңында аты-жөнін, кластер мен ЖСН соңғы 6 цифрін хэштег арқылы көрсету (мысалы, Ахметов Айбек, #Кластер5, #123456).
  • Қатысушы парақшасы 10 наурызға дейін ашық болуы керек.

*Посттарды олимпиада ұйымдастырушылары былай бағалайды (жалпы ереже):

▫️1 ұпай:
— Пост жарияланған, талаптарға сай;
▫️2 ұпай:
— Мәтіні өте жақсы жазылған пост;
▫️3 ұпай:
— сапалы түсірілген және монтаждалған видео-пост;
▫️4 және 5 ұпай:
— Көп қаралым жинаған, лайк пен комментарий саны көп сапалы пост. 

Алайда баға беруші посттың сапасына көбірек қарайды. Яғни, тек қана мәтінмен-ақ +5 балл алу мүмкіндігі де бар. Немесе керісінше, көп лайк жинаған пост сапасыз болғандықтан 1 ұпай ғана жинауы мүмкін.

Посттар онлайн тіркелу аяқталғанға дейін қабылданады.

Как заработать бонусные баллы?

Участники имеют возможность заработать от 1 до 5 бонусных баллов, написав интересный и креативный пост об олимпиаде SPT на своей странице в Instagram. Пост может быть в любом формате, как текст, фото или видео.

Творчеству нет предела, дай волю своим фантазиям!
Напиши мечту, сочини рассказ, сними видео, мотивируй своих друзей, пригласи их участвовать вместе!

Это тот самый момент, когда даже 0,5 баллов решают, достоин ты гранта или нет. Поэтому очень советуем воспользоваться этой  возможностью.

Условия:

  • Опубликовать интересный и креативный пост (с текстом не менее 50 слов, от имени участника)
  • Отметить @sdukz на фото (tag)
  • Хэштег #spt2020 #sdukz
  • Указать в посте ФИО, кластер и последние 6 цифр своего ИИН через хэштег (например, Ахметов Айбек, #кластер2, #123456.
  • Страница участника должна быть открытой до 10 марта.

Посты оцениваются организаторами олимпиады таким образом:

▫️1 балл:
— есть пост, выполнены все условия;
▫️2 балла:
— пост с хорошо написанным текстом;
▫️3 балла:
— интересный пост с качественно снятым и смонтированным видео;
▫️4 и 5 баллов:
— качественные посты с хорошим охватом, количеством лайков и комментариев.

Оценивая посты, организаторы в первую очередь обращают внимание на качество поста. То есть, даже с текстом можно получить максимальный балл. Или наоборот, посты которые набрали тысячи лайкав, могут получить только 1 балл из за плохого качества.

Посты принимаются до завершения онлайн регистрации.

List of required documents:

  • 3х4cm sized 2 photos;
  • Copy of Medical №086;
  • Copy of National ID;
  • Copy of payment invoice.

Send your documents:

Boys:

Girls:

dormservice.boys@mail.ru

dormservice.girls@mail.ru

Реквизиты

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